Acceptable use policy

Last revision on March 26, 2024

1. Policy Statement

• Effective security is a team effort involving the participation and support of every Random Team employee and affiliate who deals with information and/or information systems.

• It is the responsibility of every computer user to know these guidelines, and to conduct their activities accordingly.

2. Purpose

• The purpose of this policy is to outline the acceptable use of computer equipment at Random Team. These rules are in place to protect the employee and Random Team. Inappropriate use exposes Random Team to risks including virus attacks, compromise of network systems and services, and legal issues.

3. Scope

• This policy applies to all employees of Random Team, and all contractors, consultants, temporary employees and business partners.

4. Policy

4.1 General Use and Ownership

• Random Team proprietary information stored on electronic and computing devices whether owned or leased by Random Team, the employee or a third party, remains the sole property of Random Team. You must ensure through legal or technical means that proprietary information is protected in accordance with the Security Policy.

• You have a responsibility to promptly report the theft, loss or unauthorized disclosure of Random Team proprietary information.

• You may access, use or share Random Team proprietary information only to the extent it is authorized and necessary to fulfill your assigned job duties.

• Employees are responsible for exercising good judgment regarding the reasonableness of personal use. Individual departments are responsible for creating guidelines concerning personal use of Internet/Intranet/Extranet systems. In the absence of such policies employees should consult their manager.

• Random Team reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy.

4.2 Security & Proprietary Information

• System level and user level passwords must comply with the Security Policy. Providing access to another individual, either deliberately or through failure to secure its access, is prohibited.

• All computing devices must be secured with a password-protected screensaver with the automatic activation feature set to 10 minutes or less. You must lock the screen or log off when the device is unattended.

• Postings by employees from a Random Team email (i.e.: @random-coffee.com) address to newsgroups should contain a disclaimer stating that the opinions expressed are strictly their own and not necessarily those of Random Team, unless posting is in the course of business duties.

• Employees must use extreme caution when opening email attachments received from unknown senders, which may contain malware.

4.3 Security & Proprietary Information

• The following activities are, in general, prohibited. Employees may be exempted from these restrictions during the course of their legitimate job responsibilities.

• Under no circumstances is an employee of Random Team authorized to engage in any activity that is illegal under local, state, federal or international law while utilizing Random Team-owned resources.

• The lists below are by no means exhaustive, but attempt to provide a framework for activities which fall into the category of unacceptable use.

4.3.1 System and Network Activities

The following activities are strictly prohibited, with no exceptions:

• Violations of the rights of any person or company protected by copyright, trade secret, patent or other intellectual property, or similar laws or regulations, including, but not limited to, the installation or distribution of “pirated” or other software products that are not appropriately licensed for use by Random Team.

• Unauthorized copying of copyrighted material including, but not limited to, digitization and distribution of photographs from magazines, books or other copyrighted sources, copyrighted music, and the installation of any copyrighted software for which Random Team or the end user does not have an active license is strictly prohibited.

• Accessing data, a server or an account for any purpose other than conducting Random Team business, even if you have authorized access, is prohibited.

• Introduction of malicious programs into the network or server (e.g., viruses, worms, Trojan horses, e-mail bombs, etc.).

• Revealing your account password to others or allowing use of your account by others. This includes family and other household members when work is being done at home.

• Using a Random Team computing asset to actively engage in procuring or transmitting material that is in violation of sexual harassment or hostile workplace laws in the user’s local jurisdiction.

• Making fraudulent offers of products, items, or services originating from any Random Team account.

• Making statements about warranty, expressly or implied, unless it is a part of normal job duties.

• Effecting security breaches or disruptions of network communication. Security breaches include, but are not limited to, accessing data of which the employee is not an intended recipient or logging into a server or account that the employee is not expressly authorized to access, unless these duties are within the scope of regular duties. For purposes of this section, “disruption” includes, but is not limited to, network sniffing, pinged floods, packet spoofing, denial of service, and forged routing information for malicious purposes.

• Executing any form of network monitoring which will intercept data not intended for the employee’s host, unless this activity is a part of the employee’s normal job/duty.

• Circumventing user authentication or security of any host, network or account.

• Interfering with or denying service to any user other than the employee’s host (for example, denial of service attack).

• Using any program/script/command, or sending messages of any kind, with the intent to interfere with, or disable, a user’s terminal session, via any means, locally or via the Internet.

• Providing information about, or lists of, Random Team employees to parties outside Random Team.

4.3.2 Email and Communication Activities

When using company resources to access and use the Internet, users must realize they represent the company. Whenever employees state an affiliation to the company, they must also clearly indicate that “the opinions expressed are my own and not necessarily those of the company”.

• Sending unsolicited email messages, including the sending of “junk mail” or other advertising material to individuals who did not specifically request such material (email spam).

• Any form of harassment via email, telephone or paging, whether through language, frequency, or size of messages.

• Unauthorized use, or forging, of email header information.

• Solicitation of email for any other email address, other than that of the poster’s account, with the intent to harass or to collect replies.

• Creating or forwarding “chain letters”, “Ponzi” or other “pyramid” schemes of any type.